Funding Procedure
To ensure that all students are familiar with the changes in procedures, all presidents and treasurers will have to attend Blueprints training before they can spend any funds. You may still request funds prior to training.
You must follow this process for each individual event that you will host. If you have a recurring series, you can go through the process once. Should your treasurer want any help budgeting for events or ensuring that your organization is following the appropriate fiscal policies, he/she can contact me directly to set up a meeting.
1) Planning - Plan your organization's event and create a budget for the event detailing all the anticipated expenditures. Fill out the budget template which you will need to submit for the event. It should be a view-only document, so you must save it and edit it. I may make modifications to the budget that you submit to match the guidelines set forth by the University.
2) Requesting: One individual in your organization must submit the form above for you to be put on the agenda. For all meetings, E-board and Senate, requests must be submitted a week in advance.
If you are requesting an amount less than $500 (per event), your president or treasurer can present those requests at a GSG E-board meeting. If you are requesting an amount more than $500, your president or treasurer must present those requests at a General Assembly meeting (there are three in the Fall semester). While funding requests may not be the first item on the agenda, since there is uncertainty about when funding requests will be heard, please arrive at the beginning of the meeting.
Senate Meeting – Event will cost > $500
E-board Meeting – Event will cost < $500
3) Allocation: After the meeting, you will receive notification, in writing, of your funding status.
The Office of Graduate Enrichment may only be responsible for groups that fall under GSAS, pending approval by the Senate during the first meeting.
You must follow this process for each individual event that you will host. If you have a recurring series, you can go through the process once. Should your treasurer want any help budgeting for events or ensuring that your organization is following the appropriate fiscal policies, he/she can contact me directly to set up a meeting.
1) Planning - Plan your organization's event and create a budget for the event detailing all the anticipated expenditures. Fill out the budget template which you will need to submit for the event. It should be a view-only document, so you must save it and edit it. I may make modifications to the budget that you submit to match the guidelines set forth by the University.
2) Requesting: One individual in your organization must submit the form above for you to be put on the agenda. For all meetings, E-board and Senate, requests must be submitted a week in advance.
If you are requesting an amount less than $500 (per event), your president or treasurer can present those requests at a GSG E-board meeting. If you are requesting an amount more than $500, your president or treasurer must present those requests at a General Assembly meeting (there are three in the Fall semester). While funding requests may not be the first item on the agenda, since there is uncertainty about when funding requests will be heard, please arrive at the beginning of the meeting.
Senate Meeting – Event will cost > $500
E-board Meeting – Event will cost < $500
3) Allocation: After the meeting, you will receive notification, in writing, of your funding status.
The Office of Graduate Enrichment may only be responsible for groups that fall under GSAS, pending approval by the Senate during the first meeting.
